As a Production Company we deal with the ramifications as well as the upside of the venue choice for an event. 

The Venue choice can make or break your event.

Lets chat for a minute. If you don’t understand the ins and outs of a venue contract hire a professional. These professionals usually get paid a commission from the venue based on room nights. They are there to protect you and inform you on your choices.

If you do not know what the following terms mean, you may need a professional.

  • 24 Hold
  • Attrition
  • Room Nights
  • F&B

The above terms are critical for you to understand as well as so many more. I mention these terms because these are the most common mistakes you can make.

Let me give you an example:

A few years back we produced a 3 day event at the Hotel Del Coronado. At the end of the set up day we were approached by the venue Event Manager. She informed us that there was not a 24 hour hold on the room we were setting and that another customer would be using the room when we were not in session. 

We had set lighting, audio, cameras, projection, scenic stage elements, etc. As you can imagine the customer was surprised and we were trying to figure out an alternative strategy. 

The term 24 Hour Hold means that you have a 24 hour hold on the room and you will not be sharing it with anyone. Pretty Important.

The solution for this problem. We approached the other company that was booked while we were not using the room and we offered to let them use our equipment and scenic elements. They agreed. This allowed us to leave the room set for the three days and not have to move anything and suffer from extensive labor costs.

The other three terms mentioned are equally as important.

We believe that live events are an amazing way to motivate, inspire and move a group of people in a positive direction for any company. 

Your end customer or attendee experience is what matters. 

Call us today and lets chat about your needs. We would love to review the contract you have with you. Most of our long term customers involve us in the venue selection process because of our experience. 

We would love to hear from you.